PRIVACY STATEMENT FOR JOB APPLICANTS IN DEUTSCHE TELEKOM PAN-NET ROMANIA S.R.L.

 

 

Dear Applicant,

 

Since you have decided to apply for job in company Deutsche Telekom Pan-Net Romania S.R.L. having its seat at B-dul. Dimitrie Pompei nr. 9-9A, Iride Business Park Cladirea 20, etaj 3, Sector 2, Bucharest, Romania, ID No.: J40/4603/2016 (hereinafter only as the “Company” or “we”), which is part of Deutsche Telekom AG Group, after submission of job application, resp. after starting of the selection process to fill the vacancy position as chosen by you, this Privacy Statement for Job Applicants in Deutsche Telekom Pan-Net Romania S.R.L. (hereinafter only “Privacy Statement”) will apply to you and your personal data.

 

For the purposes of this Privacy Statement the Company will be responsible for protection of your personal data. This Privacy Statement explains, how the Company will use your personal data obtained directly from you or from third parties during the selection process to fill concrete vacancy position.

 

If you are interested in obtaining more detailed information than stated in this Privacy Statement, please do not hesitate to contact us on e-mail stated further below in this Privacy Statement. Please note that the content of this Privacy Statement might be updated from time to time. This version of the Privacy Statement is effective as of 21 May 2018.

 

For the purposes of this Privacy Statement, the abbreviation "GDPR Regulation" means General Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data.

 

TYPES OF PERSONAL DATA

 

When you apply for a job, we will get the following information from you:

  • Contact information – e.g. your name, address, e-mail address, phone number, while the legal basis for the processing of such data is Art. 6 sec. (1) (a), (b) and (f) of the GDPR Regulation.

  • Information from your CV – e.g. information about your date of birth, previous work experience, education, skills, language skills and any other information that you decide to mention in your CV, while the legal basis for the processing of such data is Art. 6 sec. (1) (a) and (f) of the GDPR Regulation.

  • Motivation letter – any information that you decide to mention in your motivation letter, while the legal basis for the processing of such data is Art. 6 sec. (1) (a) and (f) of the GDPR Regulation.

  • Eligibility for work – information related to possible obligation to prove legal eligibility for performance of respective job, while the legal basis for the processing of such data is Art. 6 sec. (1) (b), (c) and (f) of the GDPR Regulation.

  • Declaration of Integrity – depending on the nature of the job and the country in question, we may request you to provide us with declaration from relevant public authority confirming that you have not been convicted of any crime, which would disqualify you from the selection process of applicant for the respective job, while the legal basis for the processing of such data is Art. 6 sec. (1) (b), (c) and (f) of the GDPR Regulation.

  • Video – based on your decision, it is possible that you will provide us with abovementioned information in form of video, while the legal basis for the processing of such data is Art. 6 sec. (1) (a) and (f) of the GDPR Regulation.

 

Additionally, depending on the position you are applying for, we may also obtain information from third parties as follows:

  • Internal requests. If you are already employed in Deutsche Telekom AG Group (or if you have worked in Deutsche Telekom AG Group in the past) and you apply for another internal position, we can use information from your personal file in order to supplement information that you provide to us in job application.

  • Job interview. We can ask external personal agency to take a job interview with you and then provide us with information about you.

  • Assessment. We may ask you to undergo an assessment of your skills, personality or cognitive aptitude. Such assessments are usually performed using third-party software or a third-party company, who will share the results with us. Prior to undergoing such an assessment, we will provide you with further information relevant to your specific situation.

  • Pre-employment screening. Depending on the nature of the job, we may ask a pre-employment screening expert to determine whether there are any circumstances which would disqualify you as a candidate from that job. Whether or not a screening will occur, as well as the scope and purpose will be discussed with you prior to the start of the screening.

  • References. We may decide to obtain references from individuals who have worked with you in the past. Generally, we will only contact those individuals if you have provided us with their names and contact details. If you are already an employee in some entity of Deutsche Telekom AG Group, we may ask for references from your manager and/or co-workers, without your knowledge.

  • Social Media. We may check your publicly available information from social media e.g. LinkedIn

PURPOSES OF DATA PROCESSING

 

Data controller will process your data for the following purposes:

  • Recruitment. We process your information in order to ascertain whether you are a qualified candidate for the job you have applied for.

  • Dispute resolution. We may process personal data for the purposes of resolving disputes, complaints or legal procedures.

  • To comply with the law. We may have to process your personal data to comply with the law or a decision of the competent public authority or court order.

 

PARTIES WHO MAY ACCESS TO YOUR DATA

 

Data controller might share your data with third parties under the following circumstances:

  • If we obtain information from third parties (as described above), we will provide them with your name and any other information necessary for them to provide us with relevant information about you;

  • We may share your personal data with other third parties acting on our behalf, such as a service provider. In such cases, these other third parties may only use your personal data for the purposes described above and only in accordance with our instructions;

  • Our employees will have access to the personal data. In such a case, access will be granted only if necessary for the purposes described above and only if the employee is bound by an obligation of confidentiality;

  • We may share your personal data if required to do so by law a decision of the competent public authority or court order, for example with law enforcement agencies or other governmental agencies.

 

In relation to processing of your personal data, the companies belonging to Deutsche Telekom AG Group are not considered as third parties. Your data may be provided and processed by selected companies belonging to Deutsche Telekom AG Group, and so in connection with the fulfillment of the purpose of processing of personal data (e.g. to obtain references about you if you are already working or have been working for Deutsche Telekom AG Group, or to agree on interview with you or to inform you about special working and remuneration conditions in Deutsche Telekom AG Group). Within the selection process your data will be shared with the following companies of Deutsche Telekom AG Group:

  • Deutsche Telekom Services Europe GmbH, Friedrich-Ebert-Allee 140, D-53113 Bonn, Germany

  • Deutsche Telekom Services Europe Romania S.R.L., 319G Splaiul Independentei, Bucharest, Romania

  • Deutsche Telekom AG, Friedrich-Ebert-Allee 140, D-53113 Bonn, Germany

  • Deutsche Telekom Pan-Net s.r.o., Jarabinková 1, 821 09 Bratislava, Slovak Republic.

 

You can find the information about companies belonging to Deutsche Telekom AG Group on the following link.

 

LOCATION OF YOUR PERSONAL DATA

 

Your personal data is processed primarily on the territory of Romania. Your personal data could be also accessed by authorized employees of Deutsche Telekom AG Group within the European Union and European Economic Area. Your data will not be provided to the companies from third countries.

 

RETENTION OF PERSONAL DATA

 

We retain your personal data for a limited amount of time and will delete your personal data after it is no longer necessary for the purposes of the processing as mentioned in this Privacy Statement. This means that we will retain your data during the selection process and will delete it after we have found suitable candidate. If we have selected you to fill the position, we will retain your personal data in your personnel file in accordance with applicable legislation and our internal HR regulations.

 

We may process your personal data for a longer period after the selection process has ended, if there is a pending legal dispute or similar proceeding or if you have given us permission to keep your personal data on record for a longer period of time.

 

LEGAL BASIS FOR PROCESSING YOUR DATA

 

We process your personal data on the ground that the processing is necessary for purposes of legitimate interest pursued by us, and so in accordance with Art. 6 sec. (1) (f) of GDPR Regulation. Our legitimate interest in this case is to recruit qualified candidates for respective positions. In some cases we will also be required to process your personal data due to fulfilment of legal obligation in accordance with Art. 6 sec. (1) (c) of GDPR Regulation. At the same time, we may, in some cases, request your consent to process your data in accordance with Art. 6 sec. (1) (a) of GDPR Regulation. In this case, you always have the option to appeal your approval. In addition, we will process your personal data to fulfill our obligations arising from pre-contractual relations in the case of successful job applicant in accordance with Art. 6 sec. (1) (b) of GDPR Regulation.

YOUR RIGHTS UNDER ACT ON PERSONAL DATA PROTECTION

 

As a data subject, you have certain rights under valid legislation. 

 

  1. Right to Access

You are entitled to a copy of the personal information we hold about you and certain details of how we use it.

 

Your personal data will usually be provided to you in writing in paper form, unless otherwise requested, or where you have made the request by electronic means, in which case the information will be provided to you by electronic means where possible.

 

   2. Right to Rectification

We take reasonable steps to ensure that the information we hold about you is accurate and complete. However, if you consider data, which we hold, are inaccurate, incomplete, or non-actual, please do not hesitate to ask us to correct, update or amend them.

   3. Right to Erasure

In certain circumstances, you have the right to ask us to erase your personal information, for example where the personal data we collected are no longer necessary for the original purpose or where you withdraw your consent to processing. However your right need to be assessed from all relevant perspectives. For example, we may have legal and regulatory obligations which mean we cannot comply with your request.

 

   4. Right to Restrict Processing

In certain circumstances, you are entitled to ask us to stop using your personal information, for example where you think that the personal information we hold about you may be inaccurate or where you think that we no longer need to use your personal information.

 

   5. Right to Data Portability

In certain circumstances, you have the right to ask that we transfer personal information that you have provided to us to another third party of your choice.

   6. Right to Object

You have the right to object to processing which is based on our legitimate interests (which is the case here, when we process you personal data as applicant for employment). Unless we have a compelling legitimate ground for the processing we will no longer process the personal data on that basis when you file an objection. Note however that as a consequence of such an objection, you will be excluded from the selection process for concrete position, since we will not be able to process your data as a candidate for this position.

 

   7. Rights Related to Automated Decision-Making

You have the right not to be subjected to automated decision-making, including profiling, which produces legal effect for you or has a similar significant effect. The Company generally does not use automated decision-making or profiling in the recruitment process, but if you have been subject to an automated decision and do not agree with the outcome, you can contact us using the details below and ask us to review the decision in a non-automated manner.

 

   8. Right to Withdraw Consent

In most cases, we do not base the processing of your personal data on your consent. However, it may happen that we ask for your consent in specific cases. Where we do this, you have the right to withdraw your consent to further use of your personal information.

 

   9. Right to Initiate Procedure for Protection of Personal Data

If you believe that your privacy rights have been infringed or that the applicable law has been violated, you have the right to initiate procedure before the National Supervisory Authority for Personal Data Processing of Romania, e.g. through the website http://www.dataprotection.ro.

 

CONTACT DETAILS

 

If you would like to contact us in regard to the processing of your personal data, please send an e-mail to pan-net.romania.privacy@telekom.com.

 
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